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Avoiding the Pitfalls of Holding a Board Meeting Online

With the spread of the virus forcing businesses to change their work habits remote work, virtual board meetings appear to remain in the future. The flexibility of a digital meeting permits attendees to be able to participate without having be wikipedia reference itcounts.org.uk concerned about the travel restrictions or quarantine period and can also help reduce costs from flights and hotels.

Online meetings are easy to set up and are becoming more common among mission-driven organizations that want to keep their communication open despite the COVID-19 crisis. It’s important to know the potential hazards of digital meetings to avoid them and make your online board meetings most effective.

The platform you use to host your hybrid or virtual meetings is of paramount importance. Select a platform which has the Waiting Room function to protect your meeting from uninvited attendees and only admit those who are invited by your meeting’s co-host or host. Provide training for your board members to help them become comfortable with the technology and learn how to use it correctly.

Encourage your board members to use a headset or speakerphone during the meeting and to declutter their home office so that it appears camera-ready, free from personal photographs and other distractions. Remind them to sit on a chair rather than on their bed or couch. This will allow them to appear more professional and presentable during the meeting. In addition, encourage them speak up at the beginning of the meeting so that everyone can hear them and start off the meeting in a positive way.

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